Evolution Fitness Ltd (Evo) Data Protection Policy and Privacy Notice

Last updated: 22 May 2018

Personal Data Collected at the Time of Booking an Evolution Fitness Ltd Class

A certain amount of personal data is collected by Evolution Fitness Ltd (Evo) at the time of booking. This is for the purposes of meeting Insurance Company criteria as well as for your health and safety at yoga. Health information is also used to tailor sessions to suit your individual needs.

All information gathered by Evo either on paper or through the online booking process is treated as confidential and will not be shared with a third party. If you grant permission, it is kept securely in the TeamUp online booking system (see their Privacy Policy www.goteamup.com).

You may update or correct your account information and email preferences at any time by logging in to your TeamUp account and changing your account and profile settings.

Our Insurance Company request that we keep a record of our customer’s data and registrations for seven years after your last class with us.

If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Louise Woolley at info@evo-fitness.co.uk or Helen Preen on 07815057701.

You may, of course, decline to submit personally identifiable information to Evo, in which case Evo may not be able to provide certain services to you.

How we use your Contact Information

When booking online you will be asked to sign a disclaimer. In doing so you are agreeing to your email and phone number being used by Evo to inform you of class changes, service updates directly relating to the service you have booked.

You may, of course, decline to submit your email and phone number to Evo, which in some cases may mean that Evo is not be able to provide certain services to you.

If you do not wish to submit your email, and therefore are unable to book online, you can book your class by contacting Helen on 07815057701.

Evolution Fitness Ltd Mailing List

Direct marketing emails informing you of new, future or alternative services we are providing are sent through a secure permission-based email system called MailChimp (see their Privacy Policy at www.mailchimp.com). You have the ability to Opt-In and subsequently change subscription preferences at any time.

Phone Numbers

We may, from time to time, use your phone number to contact you about urgent class changes or to inform you if a waiting list place has become available. We will only do this if you have booked the class in question or added yourself to the waiting list. If you do not wish to be contacted in this way, please inform an instructor in person or by emailing Louise at info@evo-fitness.co.uk

Emergency Contact Information

Emergency Contact information is collected solely for use in an emergency, should Evo need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.

Notifying you of Changes to this Notice

If there is a change to Evo privacy notices or how we use your data we shall contact you via email notice, written or hard copy notice, or through conspicuous posting of the notice on our social media channels and via the Booking System. We reserve the right to determine the form and means of providing notifications to you, and you may have opted out of certain means of notification as described in this Privacy Notice.

Links to Other Web Sites

Evo is not responsible for the practices employed by websites linked to or from Evo, nor the information or content contained in them. Please remember that when you use a link to go from Evo to another website, our Privacy Notice is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.

Changes to Our Privacy Notice

Evo may update its Privacy Notice from time to time, and so you should review this Notice periodically. When we change the notice in a material way, we will update the ‘last modified’ date at the top of this Privacy Notice. Changes to this Privacy Notice are effective when they are posted on this page. If you have any questions about this Privacy Notice, the practices of this site, or your dealings with this website, please contact Sarah Haviland-Moir at sarah@evo-fitness.co.uk

If at any time you feel that there is an issue with the way Evo handles your data, then you can contact the ICO (Information Commissioner’s Office).

Your Rights

Data Protection Law means that you have extensive rights regarding the collection, storage and use of your data.

Under the GDPR (General Data Protection Regulation) you have the following rights as an individual regarding your data:

  1. The right to be informed
  2. The right of access
  3. The right to rectification
  4. The right to erasure
  5. The right to restrict processing
  6. The right to data portability
  7. The right to object
  8. Rights in relation to automated decision making and profiling

If you would like to find out more about these rights, or if you would like to report a breach of them then you can contact the ICO (Information Commissioners Office)

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ or call their helpline on 0303 123 1113

Further contact details for the ICO can be found here: https://ico.org.uk/global/contact-us/helpline/